A pilot who holds a certificate issued under Part 61 must report certain motor vehicle actions involving alcohol or drugs to the FAA within 60 calendar days. An arrest alone does not trigger the § 61.15 reporting requirement, but a qualifying driver license action or later conviction can. Filing a report does not automatically mean certificate loss, and medical certificate disclosure is a separate requirement.
Randall F. Inniss, founder of The Inniss Firm, PLLC, is a New York DWI lawyer for licensed professionals who defends pilots and other license holders against DWI charges. His background as a former New York State Trooper and Certified Breathalyzer Operator helps him evaluate the traffic stop, field sobriety tests, chemical test evidence, and other issues that can affect both the DWI defense and related FAA reporting obligations.
This guide explains what the FAA requires, when pilots must report, and how a DWI can affect a pilot certificate or medical certificate. Call (845) 470-4236 to discuss your New York DWI charge and any related FAA reporting deadline with our Hudson Valley DWI attorney.
Do Pilots Have to Report a New York DWI to the FAA?
Under 14 CFR § 61.15, each person holding a certificate issued under Part 61 must report a qualifying motor vehicle action in writing. These actions include certain convictions for driving while intoxicated or impaired by alcohol or drugs, the cancellation, suspension, or revocation of a driver’s license for a qualifying cause, and the denial of a driver license application for a qualifying cause.
The rule is not limited to airline pilots. It applies to private pilots, commercial pilots, flight instructors, and other Part 61 certificate holders. A New York conviction under Vehicle and Traffic Law § 1192 can qualify because § 61.15(c)(1) covers convictions under federal or state statutes involving intoxicated or impaired operation of a motor vehicle.
One New York DWI incident can produce more than one reportable motor vehicle action. A qualifying suspension imposed by the court and a later qualifying conviction are separate motor vehicle actions, and each must be reported.
What Counts as a Reportable Motor Vehicle Action?
Under § 61.15, a qualifying conviction and a qualifying driver license action can create separate reporting duties. A later reduction or dismissal of the criminal charge does not erase an earlier reporting duty created by a qualifying license action.
Convictions vs. License Actions
If you plead guilty to or are found guilty of DWI, Aggravated DWI, DWAI by alcohol, DWAI by drugs, or a combination offense, that conviction is reportable. A conviction for a traffic offense with no alcohol or drug element does not fall within the conviction definition in § 61.15(c)(1). However, a qualifying driver license action arising from the same incident can still require a separate report.
A license action can come from the New York State Department of Motor Vehicles (DMV) or from the court. In qualifying New York DWI cases, the court must suspend the driver’s license pending prosecution when a chemical test shows a BAC of 0.08% or higher and the court makes the required findings.
Refusals and Related Chemical Test Issues
After a qualifying chemical test refusal, the court temporarily suspends the driver’s license pending the DMV refusal hearing. If the refusal is sustained, the license is revoked for at least one year. Each qualifying suspension or revocation is a reportable motor vehicle action under § 61.15, even though the refusal itself is not a criminal conviction.
Attorney Randall F. Inniss can assess the FAA reporting effect of a suspension, refusal-related license action, or conviction arising from a New York DWI case.
What Is the FAA’s 60-Day Deadline After a New York DWI?
Section 61.15(e) requires the written report within 60 calendar days after each motor vehicle action. An arrest alone does not start the reporting clock. For a qualifying driver license action, count from the effective date of the action; for a conviction, count from the conviction date. A later qualifying conviction from the same incident starts a separate 60-day reporting period.
If a motor vehicle action arose from the same incident or factual circumstances as a previously reported action, the report must identify that connection. Section 61.15(d) does not treat actions arising from the same incident as separate events for its three-year certificate action rule.
How Do Pilots Report a DWI to the FAA?
Pilots must submit the § 61.15 report directly to the FAA. Reporting the incident to an employer or a local Flight Standards District Office does not replace the required notification.
Include the following in the written notification:
- Identifying information. Your full name, address, date of birth, and airman certificate number.
- The type of violation or action. For example, a DWI conviction under New York Vehicle and Traffic Law § 1192, or a license revocation for chemical test refusal.
- The date of the conviction or administrative action. For a license suspension, identify the effective date shown in the court or DMV records rather than using the arrest date.
- The state holding the record. Identify the state that holds the conviction or administrative action record.
- Whether it arose from a previously reported incident. State whether the action resulted from the same incident or factual circumstances as a previously reported motor vehicle action.
- Optional information. A telephone number, driver license or state identification number, and the court name and location can help the FAA process the report, but these items are not required by § 61.15(e).
The FAA accepts the notification through its online Notification Letter, by mail, or by fax. Mailed reports go to the Federal Aviation Administration, Security and Hazardous Materials Safety Office (AXE-700), P.O. Box 25810, Oklahoma City, OK 73125. The current fax number is (405) 954-4989. A New York DWI attorney familiar with FAA reporting requirements can review the arraignment order, DMV notices, and court disposition to help identify which document reflects a reportable motor vehicle action and which date controls the 60-day reporting period.
DWI Lawyer for Licensed Professionals in Middletown, New York – The Inniss Firm, PLLC
How Are FAA Reporting, Certificate Action, and Medical Disclosure Different?
FAA reporting, certificate action, and medical disclosure are separate processes. A § 61.15 report notifies the FAA of a qualifying motor vehicle action, certificate action concerns the FAA’s authority over Part 61 certificates, ratings, and authorizations, and Form 8500-8 addresses medical disclosure.
| FAA Issue | What Triggers It | Key Timing | What It Means |
|---|---|---|---|
| § 61.15 motor vehicle action report | A qualifying conviction, driver license cancellation, suspension or revocation, or qualifying denial of a driver license application | Report each motor vehicle action within 60 calendar days | This is a notification requirement. Filing the report does not by itself suspend or revoke a Part 61 certificate |
| FAA Form 8500-8, Item 18.v disclosure | Includes DWI/DUI arrests, convictions, and related administrative actions affecting driving privileges | Disclose the incident on the next medical application and continue to disclose it on later applications | This is part of medical certification and is separate from the § 61.15 report |
| § 61.15(d) repeat motor vehicle action | A motor vehicle action within three years of a previous motor vehicle action, unless the later action results from the same incident or arises from the same factual circumstances | The later motor vehicle action occurs within three years of the previous action | This is grounds for denial of a Part 61 application for up to one year after the last motor vehicle action, or suspension or revocation of an existing certificate, rating, or authorization |
| § 61.15(f) failure to report | Failure to submit a required § 61.15(e) report on time | The required 60-day reporting period is missed | This is separate grounds for denial of a Part 61 application for up to one year after the motor vehicle action, or suspension or revocation of an existing certificate, rating, or authorization |
Do Pilots Have to Disclose a DWI on Medical Forms?
Yes. FAA Form 8500-8, completed through MedXPress, requires disclosure under Item 18.v. It asks about arrests and convictions involving driving while intoxicated, impaired, or under the influence of alcohol or a drug. It also covers certain arrests, convictions, and administrative actions that resulted in denial, suspension, cancellation, or revocation of driving privileges or attendance at an educational or rehabilitation program.
An arrest alone is not a motor vehicle action under § 61.15(c), but a DWI or DUI arrest must still be disclosed on Item 18.v when the next medical application is filed. These incidents must continue to be disclosed on later medical applications even if they were reported before.
Some alcohol events require additional FAA review. An Aviation Medical Examiner must defer the application in certain cases, including two or more alcohol events during the applicant’s lifetime or a history of dependence or substance use disorder.
Keep your § 61.15 report, court disposition, and DMV records together so the dates and charge descriptions on later medical applications are accurate and consistent with the records submitted to the FAA. The Inniss Firm, PLLC can help organize and review the court and DMV records from the DWI case so the underlying charge, disposition, and license actions are clearly documented.
Does Reporting a DWI Mean You Will Lose Your Certificate?
A timely § 61.15 report triggers a preliminary FAA investigation to confirm that the report was filed within 60 days and determine whether there are other reportable motor vehicle actions. Filing the report does not by itself suspend or revoke a Part 61 certificate. Medical certification is reviewed separately, and the circumstances of an alcohol event can lead to additional documentation or evaluation, including a substance abuse evaluation in some cases.
A new motor vehicle action arising from a separate incident within three years of a previous motor vehicle action is grounds for certificate action under § 61.15(d), but it does not automatically require immediate suspension or revocation.
Intentional falsification or the knowing omission or concealment of a material fact can create more serious enforcement consequences. FAA enforcement guidance treats this conduct as generally warranting revocation. Knowingly and willfully concealing a material fact in a matter within federal jurisdiction can also carry criminal penalties.
Key Takeaway: Timely reporting starts FAA review, not automatic certificate loss. A later motor vehicle action from a separate incident within three years or knowing concealment of a material fact can create additional certificate or enforcement consequences.
What Happens If a Pilot Misses the Reporting Deadline?
Failure to comply with § 61.15(e) is separate grounds for suspension or revocation of a Part 61 certificate, rating, or authorization. It is also grounds for denial of an application for a Part 61 certificate, rating, or authorization for up to one year after the motor vehicle action.
Missing the deadline is not a reason to withhold the report. A late report received before the FAA discovers the motor vehicle action can be considered a mitigating factor when a sanction is determined.
DWI Defense Attorney for Pilots in Middletown, New York
FAA reporting issues can develop before a New York DWI case is resolved. Decisions made during the criminal case, including how a plea is structured, can affect a pilot’s later FAA reporting obligations.
The Inniss Firm, PLLC represents pilots and other licensed professionals facing DWI charges in Orange County, Rockland County, and the broader Hudson Valley. Our New York DWI attorney Randall F. Inniss evaluates the prosecution’s evidence, develops the defense, and reviews related license actions and FAA reporting issues.
Contact The Inniss Firm, PLLC at (845) 470-4236 to schedule a free, confidential case review. Our office is located at 280 NY-211 Ste 203, Middletown, NY 10940.
Frequently Asked Questions
Does every New York DWI arrest have to be reported to the FAA?
An arrest alone does not trigger the § 61.15 reporting duty, but a qualifying driver license action or later conviction can. The arrest must still be disclosed on the next FAA medical certificate application.
What form does the FAA require for reporting?
No specific paper form is required. Pilots can use the FAA’s online Notification Letter or submit a written notice containing the identifying and motor vehicle action information required by § 61.15(e).
Can a pilot report by phone or email instead of mail?
The FAA does not accept the § 61.15 notification by telephone. Pilots can currently report through the online Notification Letter, by mail, or by fax; ordinary email is not listed as a submission method.
Does a DWI automatically ground a pilot?
Filing a § 61.15 report does not by itself suspend or revoke a pilot certificate. Any effect on flight privileges would come from a separate FAA enforcement or medical certification decision.
Does a DWI stop affecting FAA disclosures after three years?
No. The three-year period in § 61.15(d) applies to a later motor vehicle action from a separate incident, not to medical disclosure. Item 18.v incidents must continue to be disclosed on later FAA medical applications.
Can a New York DWI affect a commercial pilot differently than a private pilot?
The § 61.15 reporting rule is the same for private and commercial Part 61 certificate holders. Commercial pilots can also face separate employer and work-related consequences.
What should a pilot do immediately after a DWI arrest in New York?
Get the arraignment paperwork and any DMV notice, then check whether a qualifying driver license action has taken effect. If so, calculate the 60-day FAA reporting deadline from the action’s effective date. For help reviewing the DWI case and related FAA reporting issues, call The Inniss Firm, PLLC at (845) 470-4236.
via The Inniss Firm, PLLC https://www.trooper2lawyer.com/blog/must-pilots-report-a-new-york-dwi-to-the-faa/
